With Trackvite, you can create any Student's Termly Invoice within 30 seconds. All you have to do is to use your created Class Fees Template,select the Academic Term, Payment Deadline and click on Process.
Every Parent and Student have access to a PDF copy of any Invoice meant for them once signed in,so, no more Paper Invoices except it's your preference.
You've the option to specify whether Sales Taxes should be duducted on every Invoice and your Sales Taxes Collected Report is available by click of button.
We know that expenses and debts management are important aspects of your School's daily operations.Hence, Trackvite has simplified the process by providing you with a simple to use platform for managing every expense incurred,payments made, as well as all debts owed to other businesses.
Not only but that, your Accounts are being updated as items are posted.
Whether you've small number of Students or a very large number, the outstanding balances of Students from all Invoices processed are being tracked for you.
Anytime you want to send a Payment Reminder Message, simply compose the message and Trackvite will deliver it to all Parents whose children have positive outstanding balances with the School.
All Parents of Current Students,Graduated Students and Prospective Students are given access to make use of our Software Application starting from the date the Students were either admitted or the date their Applications for Admission were submitted.
Hence, you can put accross your message to any of these categories of Users anyday of your choice and the message would be delivered.
Parents can print their children's Fees Invoices,access Reports pertaining to their children's behaviour,view the progressive marks of all their children in all Subjects taken as they are being posted and don't have be surprised at the end of the Term, access their children's Termly Report Cards, view the day-to-day activities of the School through School Calendar,send messages directly to the School and be updated on the News/Events posted by the School. They can also access the School's Library Books in order to recommend Books for their Children if given the permission to do so by the School.
Every School has the functionality to set Standard Objective Questions upon which all current Students would be evaluated by the Teachers on a Termly basis and the Reports from this Assessment is available to Parents of the Students and the students themselves.
A Parent only gets Report(s) pertaining to his/her Children.
On the Other hand, Schools have the functionality to request for Student's feedback on the teaching performances of their respective Teachers at the end of the Term through constructive rating questions set by the School.
Feedback from this exercise would be used by the Management for quality educational training purposes. Both Reports from the Teachers and from the Students are 100% annonymous.
Schools can have as many Users as they need and they equally have the feature to assign permissions to Users anytime based on the functions they want the Users to be executing.
Once the User leaves the School, you also have to unassign all Permissions granted previously and deactivate the User. You can have unlimited Users, for your payment subscription is based on the number of current Students and not on the number of Users.
You don't have to assign any permission(s) to Students,Teachers and Parents for Trackvite has already done that for you. Additionally, every module within this platform has free video trainings for your Users.
All Facilities belonging to your School can be easily managed within this platform. Just assign few Users the Permission to be conducting facilities' inspections within any timeframe and every report with respect to this is available to you.
You equally have the functionality to manage the assignments of Students to Hostels and be updated on the neatness condition of all Units within any Dormitory on a daily basis.
Both Current/Past and Prospective Students can make use of Trackvite Software for educational purposes only. Students can view/submit their answers to Online Exams meant for their respective Classes, print their Class Section's Timetable,access their Report Cards,view their progressive marks in different Subjects,access PDF copies of paper based assignments set by their Teachers, access School's Calendar of Activities and much more.
Communications between School and all the Users of that School has been simplified by Trackvite. Messages can be directed to specific Users or to groups of Users.You can even send messages to Parents of all Applicants for Admission,to the Parents of Graduated Students and to the School's Alumni using our platform. News and Events can equally be published in a similar manner.
At the end of every Term, Schools have the functionality to restrict access to Students' Exams Scores information/update from Teachers and other Administrators who make use of the Software.
Parents can only access the marks of their respective children in the School and Students can only access the Academic records belonging to them specifically. These restrictions are to ensure 100% data accuracy of all the marks of Students going forward.
Schools can have as many Sections as they want per Class and Students would be assigned to different Classes' Sections at the begining of the Academic Year. Students' Class Sections can be changed at the begining of a new Term. Trackvite supports unlimited Subjects and the management of all Subjects taught in your School is pretty straight forward. Simply watch the Video trainings and you'll be fine.
Teachers can conduct daily Class Attendance of all the Students in the School and the reports from this activity is made available to the Parents of respective Students,School Administrators and to the Student(s) for future reference.Schools can equally conduct daily attendance of their Teachers and the reports are available to School's Administrators.
In addition to these, Schools can also Sign-In and Sign-Out Staff and Students within seconds on a daily basis.
Trackvite has an advanced Library Management features for all Schools that make use of its Software Application. You can add unlimited number of Books,group them into various categories and specify different groups of people those Books are relevant to.
All Books issued out and books returned across different Libraries' locations can be traced within seconds and we do support Books' catalogue by shelf numbers. Parents can also be allowed by the School to browse the list of all Library's Books so that they can recommend books to read for their children since they're part of the teaching process.
Assignments,Tests and Exams can be conducted Online or by paper.If Online, Students would be expected to login and submit their answers anytime within the timeframe specified by the Teacher who posted the assignment.
If Paper based, Teachers are required to submit a PDF copy of that assignment so that it's available to all Students of that Class and when they login, they can download the assignment.
All Online based multiple choice questions are graded automatically by the Computer.
All Teachers whose status is Active with their respective Schools can perform all tasks related to teaching from the Teachers' Platform. They can publish paper based and computer based assignments/exams for the respective Classes' Sections they teach,post marks for only the Students they teach,conduct behavioural assessment of all the Students whom they have taught within the Term, access School's daily calendar of Activities, view/print their daily teaching schedules (Timetable).
Teachers can also view News and Messages published by the School,conduct end of the Term Total Scores' verifications of all the Students they've taught before Results are publised and can view/print their Pay Slips information if given the Permission to do so by the School.
Schools can post the day-to-day activities of every Term onto its Calendar and all activities posted are visible to Current Teachers,Current Parents,Current Students and to other Users whose accounts have not been deactivated by the School.
Holidays' Calendar can be viewed by actively employed Teachers and other Administrators who have the permission to do so. Personal Calendar is also supported.
The organization and retrieval of Schools' important documents have been simplified if you're using Trackvite. Every document is categorized and can be accessed by Administrators who have the permission to do so. Supported Files formats include: PDFs,Videos and Images.
Trackvite is not only a School Management Software, it's equally an Accounting Software that supports double entry journal system,Trial Balance, Chart of Accounts and your School's Accounting is done behind the scene as transactions are being processed.
Also, you've the functionality to print your Income Statement,Balance Sheet and other Reports either as a seperate location or across all your School's branches(unified).
Batch Printing of Students' Results (Report Cards) is optional for all Schools using Trackvite Software,for Parents and Students can do so by themselves from their respective portals anytime.
The positions of Students as well as other desired paramenters can be shown on their Report Cards if specifed by the School.All Report cards are customizable to your specific needs. Students' Transcripts can also be accessed by each School within two minutes.
Before the begining of every Academic Year, Schools are required to promote and graduate Students. All Students who don't meet up the minimum Academic grade for promotion based on each School's Educational Policies would be retained while the rest would be promoted automatically.
Trackvite keeps track of all School's Items meant for sale (Inventory) and Items meant for general usage (Supplies) seperately, so that you can know what is in stock and what needs to be replenished at any point in time. As Product Items' Invoices are being processed, your inventory stock balances of those items (like School Uniforms,Textbooks,Canteen Items etc) are updated automatically.
Every Parent (Current,Prospective or Past) can sign in and submit an Application for Admission using a Smartphone.Hence,the entire process from Applications' submissions to Admissions is 100% electronic.
Application Numbers are automatically generated when Applications are submitted. Schools that require Entrance Examinations before Admission, can communicate directly to all Parents of Applicants, information regarding the Entrance Exam,scores of the Students after grading,Application status and much more from the platform.
Managing Employees and their Payroll information is super simple within Trackvite's Software Application. Our App supports Universal Payroll,which can be used by any School in any Country for we only keep your payroll information,help you run reports pretty fast and do not make any payroll calculations.
You can also access every Employees' Record of Employment upon exit with the School or based on request from Employee(s) by click of a button.
The Timetable for various Sections of Classess can be created from the Administrative Section of the Platform. Students can print their Class' Sections Timetable by themselves, Teachers can view/print their daily Teaching Schedules across all Classes they teach and Administrators can equally view/update and print out Timetables for various Classes to be pasted inside respective Classes' Sections Noticeboard.It's pretty simple to create and update Timetables using our Software Application.
There are multiple reports you can run to gain useful information from different areas of the Application.Some Files are also available for exports.Reports related to Exams' Results and Result Sheets are pretty much available.
Parents can deposit pocket money with the School or from Trackvite Education's Platform anytime. All deposits are under the Custody of Housemasters appointed by the School to disburse funds to Students when needed during the course of the Term and Parents can view the outstanding balances anytime and top up the amount based on their preference.
It does not look professional sending SMS Messages to some Recipients when the messages are not relevant to them. With Trackvite Education, say goodbye to this; because you have the functionality to filter and narrow down before sending any message.It's Pay as You Use.
All Service Related Fees billed by School to Parents like Junior WAEC Fees,Senior WAEC Fees,School Fees,Laboratory Fees,Mock Exam Fees,Excursion Fees etc can be paid directly from Trackvite's Education Software platform and balances updated automatically.
The information of all Persons who visited the School can be easily managed inside Trackvite Education Software by Staff on Duty or by Security Personel(s).
Every Teacher can draft Lesson Plans for his/her Subject(s) within Trackvite Education and they will be available to the person in charge of approval and corrections electronically.You can retrieve any Lesson Plan by click of a button.
All sent messages inside Trackvite Education App to Parents,Teachers and Students are delivered immediately to intended recipients on their smartphones if they've data; else, they will be delivered as soon as they have data. Text messages to bulk phone numbers are delivered same way you send texts using your phone. Users can also chat among themselves inside the app.
Students who have some challenging questions can submit them online so that their fellow students who understand those topics very well can submit their answers. Then; the teacher in charge will indicate the most correct answer or submit his/her answer to the question. This is to enhance collaboration among Students in finding solutions on matters they find difficult.
Staff who need some funds before the payment day can request for loan from the school and repayment(s) can either be taking from the Staff's payroll or the full payroll amount is given to the staff after which he comes back to make payment for the fund borrowed. All advancements and repayments can be tracked easily inside the app.
Schools can conduct elections or seek for the opinion of Teachers and Parents in the form of survey on important matters and on projects they want to carry out and these people can repsond anonymously.
Short Instructional video lessons can be recorded by Teachers and posted online so that Students can learn new knowledge or re-inforce their knowledge beyond the walls of the classrooms.
The answers to almost 98% of the questions you might have are already compiled under our Frequently Asked Questions Section so that you can access them whenever you need help.
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